JOB
This position is responsible for providing overall management and direction for all program and administrative activities of the Senior Center within the goals, policies and procedures as established by the City.
EXAMPLE OF DUTIES
• Plan, direct, manage, supervise and coordinate the administration and operations of the Senior Center Department including the development and implementation of written policy procedures, work standards, and goal and objectives.
• Provide monthly report to City Manager for City Council meeting concerning operations of the Senior Center.
Develop and administer congregate services and database for statistical information and projections as necessary.
• Prepare and administer grants & contracts including periodic reports tracking contract progress.
Seek additional funding sources as necessary.
• Prepare and oversee health and safety procedures for the Senior Center in coordination and compliance with Federal, State and City’s overall guidelines and procedures.
• Plan, prepare, and organize workloads and staff assignments, expedite workflow, and make staffing decisions for department.
• Oversee department personnel matters, make recommendations regarding appointments, promotions, suspensions, and dismissal of department employees.
• Assist Human Resources Assistant with recruitment and selection of employees.
• Oversee department personnel evaluations.
• Assist with staff training and development.
• Oversee inventory administration, maintenance and cleaning for the Senior Center.
• Represent the City on the Senior Advisory Commission.
Prepare agenda and packets for commission meetings.
• Represent City as needed at meetings and conferences with community groups, professional organizations, and federal, state and local governments.
• Direct all aspects of food service for the Senior Center.
• Oversee all aspects of Senior Center transportation program.
• Participate in the City’s Strategic Planning process.
• Maintain effective outreach program to ensure the needs of seniors within the City of Dillingham are being met in accordance with the State of Alaska Nutrition, Transportation, and Support Services (NTS) program.
• Prepare invoices and maintains records for State of Alaska Choice Medicaid reimbursements.
• Attend Council meetings as requested.
SUPPLEMENTAL INFORMATION
Knowledge: This position requires proficiency in the following areas: • Issues associated with the aging process and social services and programs for seniors.
• Alaska Eating and Drinking Establishment regulations.
• Financial, human resources and program management.
• Property management including maintenance management.
• An understanding of relevant legislation, policies and procedures.
• Fiscal planning and management, supervisory methods and techniques, and government services.
• Public relations techniques, sociological, psychological and health theories and practices as they affect elderly.
Skills and Abilities: This position must demonstrate the following skills and abilities: • Team leadership and management skills.
• Financial management skills.
• Supervisory and human resource management skills.
• Strategic planning, research and program development skills, and contract management skills.
• Decision making skills.
• Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level.
• Effective written communications skills including the ability to prepare reports, policies and motions.
• Effective verbal and listening communications skills.
• Effective public relations and public speaking skills.
• Interact with the public in a courteous, helpful and professional manner.
• Work with co-workers, outside agencies, and vendors in a professional manner.
• Maintain the confidentiality of information acquired during service as a City employee.
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